Tuesday, January 25, 2011
Are PM's in the Services or Experience business?
Wednesday, January 19, 2011
Managing vendors is a lot like house cleaning
Thursday, January 13, 2011
Making software smarter sometimes pushes customers away
How iPods in cars is like process improvement
Monday, April 19, 2010
Lessons in business analysis from MS Courier

Lessons from West Coast Customs (Part One)
I don't get to watch much TV, but when I do, I enjoy the show West Coast Customs. I love watching craftsman of any kind bring their considerable skill and creativity to a new project that has its own unique requirements and constraints. There is so much to learn about project management from this show. Sunday, April 18, 2010
From Backlog to WIP Part One
Saturday, April 10, 2010
Just Add Water
So I'm in the grocery store looking for some household cleaner and come across Arm & Hammer's Essentials. At first glance it looks like they are selling an empty bottle. - If you're a business using outside consultants, ask yourself if she/he is leaving behind some capability with your internal people. If not, find another consultant.
- If you're a consultant, ask yourself what is something that you do that you charge for that you could transmit to your client over time and start letting them add their own water.
Friday, April 09, 2010
We're All in the "Done" Business
Suppose you were the new sales manager for a paper company in say...Scranton, PA. You could send your sales team to every parking lot of every grocery store in town making sure a flyer about your paper made it on every windshield. Heck, by doing this you've even given all those prospects a product sample, right? You could even coordinate an intranet-based staff calendar where you send your staff back at different times of day in order to try to maximize the number of people you're likely to reach. You could bring your staff members who have some desktop publishing experience together to create two or three versions of the flyer so you could do multivariate testing analysis on what works best. You could create a war room covered with printed Google maps showing aerial views of local strip malls and place neatly prepared color-coded push pins to show which sales associate is assigned to which area. And you could hold training sessions in the company parking lot on the proper way to lift wiper blades so as not to set off car alarms and at what angle you should place the paper to get maximum notice from the driver. All of this could keep you and your staff super busy. Just think of the meetings you could create around this.
As your turn comes in the Monday morning staff meeting you could pull up a PowerPoint showing both cumulatively and by week how many reams of paper you've been through (where the bars in the bar chart are actual stacks of paper [clever, I know!]), show pie charts of parking lot penetration, and even submit expense reports for all the shoe soles that now need repair.
But quite obviously, that's not what the CEO wants to hear. She wants to know if the sales team sold anything.
This goes back to the old adage of not confusing being busy with being productive. When you focus on the "Done" column you get focused. You notice what's working or not and modify your approach. You invite the other father who showed up at the cub scout meeting last week to play golf remembering he's at a decent-sized law firm in town (that goes through lots and lots of paper). You adapt. You evolve. Quickly.
When you focus on the "WIP" or "Work in Process" column, you wind up doing what Dewey Tobias used to call "majoring in minor things" and creating ribbons for who posted the most flyers this week. In sales, it's easy to see the scoreboard. But I submit we're all in the "Done" business--regardless of what we do. We're paid to get things to the finish line. And the smart one's watch carefully what got them there and make sure they start spending increasing amounts of time on those things; they let the other things fall by the wayside for those who see the world through the "WIP" lens to do.
This is one of the central themes of Brian Tracy's Eat That Frog and the popular Tim Ferriss book The 4-Hour Work week. It's what Larry Bossidy and Ram Charan talked about in Execution: The Discipline of Getting Things Done. And it's the theme of the Covey seminar called Focus.
Wednesday, March 31, 2010
Books mentioned at UTC CTO P2P Forum

I mentioned two books at the recent UTC CTO P2P Forum--both from the company 37signals:
Tuesday, March 23, 2010
Monday, March 22, 2010
Agile and Critical Chain Similarities
- Waiting to start some projects actually helps them get done faster; and
- Reducing the WIP increases overall project throughput
Sunday, March 21, 2010
#UTCAgile Presentation
Second, my thanks to Chris Marsh for being such a pro about collaborating and presenting.
I think we posted eight or nine topics we could speak on when we started. I have not seen the final list, but by the time everyone posted their own topic areas I'd guess we'd have about 20 or so. And I think we only covered two or possibly three areas in the time we had. If you'd like to do another session to cover additional topics please contact the UTC and let them know. In the mean time, I thought I'd post the slides I used to cover the first topic:
You'll recall this topic related to what to do when multiple stakeholders (e.g., divisions within an organization) need to use the same IT resources.
I sincerely hope Chris and I are invited back. But if not, I intend to cover some or all of the topics you posted that we didn't cover here. More to come...
Friday, December 18, 2009
Gift wrapping tip for golfers
Saturday, May 02, 2009
Agile Project Management and Golf
In an agile approach, you bite off a piece of work for a given amount of time (a sprint), design it, build it, test it, make sure the user interface is complete, and that all the code is in a production environment. In other words, you deliver something that provides immediate business value. On the software development project referenced above, the vendor would come back with most of the code working, most of the user interface done, some system testing accomplished, and the code would still be in a development environment. They would take the approach that they had some "tweaks" to wrap some things up but "we get the idea...".
I tried to relate this to playing golf. Suppose you're on a 450 yard hole. The approach above would be analogous to hitting a 250 yard drive, then maybe a 185 yard shot from the fairway to put you within striking distance of the green, and then picking up your ball and walking to the next hole saying you got close enough. Looking at it from the distance perspective, 435 yards is obviously 97 percent of the way there. But depending upon how well you execute, those last 15 yards could take a chip onto the green and into the hole (if you are really good or really lucky), or multiple chips and multiple putts. From the number of strokes perspective, being 15 yards out could mean you're two-thirds of the way there at best or maybe even only one third of the way there if it takes you two more chips and two more putts.
The point is, you've got to do the detail work to get the ball into the hole before you move to the next hole. We don't play all the big driver and fairway woods shots for the whole course and then go back and do all of our short game work. I think project management works best when you play it the same way.
Monday, February 16, 2009
Software is like Tic-Tac-Toe
The company 37signals has been an advocate of this same idea in software for some time: a given application should be about getting certain things done. The developers should find the easiest, fastest, most intuitive way to do just that and stop. Adding more lines (in this case, lines of code) to the game does not make it better. It buries the core functionality so that the software becomes too complicated, too hard to find the function you need in all the drop down menus, too much of a hassle. And we wonder why user adoption is so hard. I think the winners are those, like 37signals, who find that point of "enough" on the curve and deliberately stop while they can.
Friday, February 13, 2009
24 is Agile
Keifer Sutherland speaking in the same short film:In that 12 hours I gotta figure out how I'm gonna achieve everything I need to achieve in blocks of two hours and three hours. We do what's called a timeline, and we give ourselves a certain amount of hours to work on every scene. And we need to try to get to those hours to make our day--to stay within our 12 hours of shooting time.
Then as the day goes on you're constantly changing--things aren't working out, you look for a shorter way. A sort of more economic way to shoot a scene.
When you actually put something on its feet, logic issues will come with the physicality of the scene that might not come up when you're simply reading it. Stuff hopefully is continually changing until the very last moment until we shoot it, and I think your ability to adapt in those specific situations and certainly adapt at speed in many cases is the difference between your ability to do something well and not.
Wednesday, December 17, 2008
The genius of Ken Burns
Listen to the photos
One of Mr. Burns' trademarks is taking a still photo and either zooming in or out or panning across it in some way while the viewer hears an audio track. It's now even called the "Ken Burns effect" in filming jargon. There's a whole lesson in just this point on embracing constraints (see a chapter on this in 37signals book). But Burns says he would stare at a photo and "listen to it." He elaborates by saying the trees in the photo had a rustling sound, the boat going by, the people walking and chatting in the background all would have been making sounds. He even goes so far as to ask, "What did the dust sound like?"
Find an emotional connection
This is very similar to the approach author David McCullough takes to his work.My work is not just interested in the dry dates and facts and events of the past, but the emotional archaeology--and I call myself an emotional archaeologist--because we know that's the glue that makes these complex past events stick in our minds and in our hearts and become permanetly a part of who we are now.
History is
History is, not was. We're never going to change what happened...But the way we engage our questions now about it tell us who we are right now. (now quoting Harry Truman) The only thing really new is the history you don't know.
Meaning accrues
When asked about the length of his films in general and his slow, gliding shots in an era of quick frenetic cuts:
We realize that all meaning accrues in duration. The things that we are all proudest of, the work we've done, the relationships we have, accrue in duration. It's the things we've given our best attention to, and we realize in the end the only thing we have is our attention.